Here is some advice for working with OSHA when – not IF – they make an onsite inspection. These tips can help to make the process go more smoothly – and perhaps more cheaply:

• OSHA’s maximum penalties for serious violations range from $14,502 per violation to $15,625 per violation.
• The maximum penalty for willful or repeated violations ranges from $145,027 per violation to $156,259 per violation.

OSHA does not have to give advance notice when coming for an inspection. And you cannot just ask them to come back next week. They can come in via employer consent or by warrant.

So, ready or not, here we go with OSHA inspection preparation tips:

• Have an inspection plan in place and train the team in this plan. Again, if you don’t have a plan, SRA can help. We will come in and have a mock OSHA inspection so you can have the competent persons completely prepared to handle it professionally.
• Preparation is key. Plan out who is going to say what, who is going to take pictures and who is responsible for the documenting, reporting and record-keeping of the visit.
• Make sure all employees are up to date with their safety training. If you cannot provide employees with OSHA-grade safety training, Safety Resource Associates can help by assessing your facility’s risks and tailoring training to your needs.
• OSHA loves to see your company safety plan, customized for the needs of your workplace. If you do not have a custom safety plan for your business, SRA can create one for you.
• When the inspector arrives, always request a compliance officer’s credentials.
• The opening conference and conversation should be conducted in a separate, quiet area.
• Begin by asking for the reason for the inspection.
• If the compliance officer takes an inspection tour, then accompany them, ask questions and take notes the entire way. If you have prepared properly for inspections, you should already know which employees will performing these tasks.
• Never agree with a statement made by an inspection officer. Smith said. You need only state that you will take things under consideration or that you will look into It.
• Get all OSHA’s requests for documents in writing!